[Christopher Smith]

All monies received ‘over the counter’ must be receipted into Gateway as either Cash, Cheque or Card.
When you physically take these monies to the bank you let Gateway know by running the Banking Wizard. Gateway will then place a total deposit on your reconciliation that will match the amount you are depositing into the bank. It will also produce deposit slips for you.
If you make a mistake when processing a receipt it should be corrected by reversing and re-processing. Sometimes however a receipt cannot be reversed. This may be due to:

• The Owner has been disbursed before the banking updated and there are insufficient funds for the Rent Reversal

• The Bond has been paid to the Bond Authority and cannot be reversed

• Insufficient funds due to an Invoice or Payment being made after the receipt

• Pending payments or a withheld amount against the Owner causing insufficient available funds

The following instructions only apply if the mistake is METHOD and the amount you are banking is LESS than the amount in your banking wizard. For all other mistakes reversal is the only option.

Correcting a Banking Deposit Amount in the Banking Wizard

1. In the Banking Wizard, go to the Confirm Banking screen

2. Confirm the actual amount of money you are depositing at the bank

This area of the Banking Wizard is designed to correct your calculated Deposit if it does not match how much you will be physically taking to the bank due to an incorrect receipt type.

If your actual Deposit is different to your calculated banking amount (total of Cash, Cheques, Receipts for this banking), enter the correct amount here.

Any difference between Gateway’s calculated bank deposit amount and your bank deposit amount will be automatically updated as ‘deposited’ and included in your reconciliation.




Correcting a Banking Deposit Amount

If you have already run the Banking Wizard and created a deposit for an incorrect amount you may still correct this via the Reconciliation Wizard.

1. Select Transactions, Reconciliation Wizard

2. Select Advanced Reconciliation



3. Enter Today's date



4. Open the Deposits Tab

5. Organise your Deposits by clicking Date at the top of the Date column to display in date order

6. Locate the incorrect deposit by Date or Amount and click it once to highlight it

7. Go to the File menu and Select Open. This will open the details of the deposit.



8. Enter in the correct amount for this deposit

9. Click OK



10. Close the Advanced Reconciliation Wizard

The amount on your reconciliation will now match the amount you physically deposited at the bank.